26th European Simulation and Modelling Conference- ESM'2012, October 22-24, 2012, FOM, Essen, Germany, Conference Fees

In cooperation with

Conference Fees

German VAT

According to articles 53 and 54 of the European VAT Directive 2006/112/EC of 28 November 2006 the place of supply of services in respect of admission to a.o. scientific, educational or similar events, shall be the place where those events actually take place. Consequently, local VAT must be charged on the admission fees to such events. In this respect 19% German VAT is levied on the admission fee to our conference in Germany.

From 1 January 2011, Articles 53 and 54 of Directive 2006/112/EC shall be replaced by the following:
Council Directive 2008/8/EC of 12 February 2008 amending Directive 2006/112/EC as regards the place of supply of services.

Article 53 The place of supply of services in respect of admission to cultural, artistic, sporting, scientific, educational, entertainment or similar events, such as fairs and exhibitions, and of ancillary services related to the admission, supplied to a taxable person, shall be the place where those events actually take place.

Insofar as and to the extent that you are entitled to deduct VAT in your own country, the German VAT can be reclaimed.

As from the 1st of January 2011 European taxable persons must reclaim foreign VAT electronically (via an electronic refund portal) in their own member state (EU Directive 2008/9/EC from 12 February 2008). Please find hereafter in file 1 in pdf format for your information in enclosure an overview of the European VAT refund portals.pdf form - 39Kb)

Non-European taxable persons must still reclaim the German VAT using the paper-based procedure of the 13th EU Directive (86/560/EEG of 17 November 1986).

Our German VAT number is: D 42/678/27501

Registration Fees
EUROSIS members
Other Participants
Pre-registration before October 1, 2012 € 500 plus VAT € 500 plus VAT € 560 plus VAT
Registration after October 1, 2012 Pre-registration required € 555 plus VAT € 610 plus VAT

Registration fees should preferably be paid in €'s, but can also be paid in the equivalent amount of U$. Payment is possible by CreditCard ( Visa Mastercard American Express Diners Card)
When making payments by credit card make sure the credit card you use DOES NOT EXPIRE IN THE SAME MONTH as the submission deadline date as this increases the risk of non-acceptance of your card.
Secondly, always DOUBLE-CHECK if your card number is CORRECT and COMPLETE, if you have included the correct EXPIRY DATE, the card is still VALID, and there are ENOUGH funds on the card, before sending EUROSIS the card information.

You can register here using the electronic registration form.

Included in the registration fee:

  • Free entrance to all sessions
  • One copy of the proceedings
  • Free entrance to the exhibition
  • If there are tutorials: free access to a professional development seminar, including material
  • All coffee and tea during the morning and afternoon breaks
  • Lunches during the full conference days
  • The social event for one person, including the conference dinner

Authors are expected to register early (at a reduced fee) and to attend the conference at their expense to present the accepted papers. Without early registration and payment, the paper will NOT be published in the conference Proceedings. In the case of multiple authors, one author should be identified as the person who will act as correspondent for the paper.


Students who are authors, pay a registration of € 360 plus VAT. To qualify as a student author you need to send in together with your paper a copy of your student card. Student papers are only accepted as student papers if only the name of the student appears as author of the paper or in the case of multiple authors, all authors should be students.

Registration Fees
Student Author
EUROSIS Student members
Other Student Participants
Pre-registration before October 1, 2012 € 360 plus VAT € 360 plus VAT € 435 plus VAT
Registration after October 1, 2012 Pre-registration required € 410 plus VAT € 485 plus VAT


Authors from the same institution or project can present several papers at the event and will qualify for a special discount. Discounted prices can be requested from Philippe Geril. Prices vary according to submission types and numbers. A group consists of minimum 3 people.


Persons accompanying authors can take part in the conference at a minimal fee which covers the costs of the meals and social events. They can participate in the conference but do not receive conference materials. A special form can be found on the submissions page. (see social)


If you need an invitation letter to obtain a VISA to enter the country in order to attend the conference please contact the General Conference Chair, who will provide you with such a letter. You will, however, have to have fulfilled the obligations as stipulated in the form. (visa_request_process) you find on the submissions page. If you have not fulfilled all these obligations then EUROSIS cannot forward you an invitation letter.

At Conference Receipt and Confirmation of Participation

Participants to the conference, can receive an at conference receipt and confirmation of participation only after actual presentation of the paper.