ESM'2010, October 25-27, 2010, Hasselt University, Hasselt, Belgium, Conference Fees

Conference Fees

As this event is being held in Belgium, our home country, we are required to add on a 21% VAT surcharge. In order for you to get a VAT refund, have your registration paid by your university, institute or company as they have a VAT number. If you prepay personally it is possible you cannot reclaim the VAT. All prices below are without VAT.

VAT Information

In order to reclaim the VAT you (if you have a VAT number) or your institution/company will need to contact:
Centraal B.T.W.-kantoor voor buitenlandse belastingplichtigen - Teruggaven
Zaveltoren - 24ste verdieping
J. Stevensstraat 7
B-1000 Brussels, Belgium
Tel: +32.2.552.59.33 or 34

Using the appropriate form in Dutch-French-German (the English equivalent is there to get you through the document as the layout is 90% the same). If you are an individual with a VAT number and you have an electronic ID-Card you can use the INTERVAT website to reclaim your VAT. (the English version can be set up once you have clicked on "naar de toepassing" and have logged in with your ID card reader).
If you have none of the above write a letter after the conference with the EUROSIS invoice and receipt attached to the address on the left.

PDF Logo VAT Refund forms (3MB)
PDF Logo VAT UK Participants extra Info

How does it apply to me?

  • I'm from Belgium
  • If you are from Belgium then the normal 21% VAT applies and you get it back through the normal quarterly VAT tax return from your company or institution

  • I'm from the EU
  • If you live in the EU then you pay 21% tax and you either get it back through the Tax office of your company or institution (for this it has to have a VAT number) or you contact the address above with a copy of form direct. In both cases you have a VAT number.

  • I'm from outside the EU
  • If you live outside the EU, you pay 21% VAT and need to use the VAT form (preferably the English one) and insert your incorporation number into the form instead of the VAT number and contact the address above.

Registration Fees
EUROSIS members
Other Participants
Pre-registration before October 1, 2010 € 495 plus VAT € 495 plus VAT € 555 plus VAT
Registration after October 1, 2010 Pre-registration required € 545 plus VAT € 595 plus VAT

Registration fees should preferably be paid in €'s, but can also be paid in the equivalent amount of U$. Payment is possible by CreditCard ( Visa Mastercard American Express Diners Card)
When making payments by credit card make sure the credit card you use DOES NOT EXPIRE IN THE SAME MONTH as the submission deadline date as this increases the risk of non-acceptance of your card.

You can register here using the electronic registration form.

Included in the registration fee:

  • Free entrance to all sessions
  • One copy of the proceedings
  • Free entrance to the exhibition
  • If there are tutorials: free access to a professional development seminar, including material
  • All coffee and tea during the morning and afternoon breaks
  • Lunches during the full conference days
  • The social event for one person, including the conference dinner

Authors are expected to register early (at a reduced fee) and to attend the conference at their expense to present the accepted papers. Without early registration and payment, the paper will NOT be published in the conference Proceedings. In the case of multiple authors, one author should be identified as the person who will act as correspondent for the paper.


Students who are authors, pay a registration of € 360 plus VAT. To qualify as a student author you need to send in together with your paper a copy of your student card. Student papers are only accepted as student papers if only the name of the student appears as author of the paper or in the case of multiple authors, all authors should be students.


Authors from the same institution or project can present several papers at the event and will qualify for a special discount. Discounted prices can be requested from Philippe Geril. Prices vary according to submission types and numbers. A group consists of minimum 3 people.


If you need an invitation letter to obtain a VISA to enter the country in order to attend the conference please contact the General Conference Chair, who will provide you with such a letter. You will, however, have to have fulfilled the obligations as stipulated in the form. (visa_request_process) you find on the submissions page. If you have not fulfilled all these obligations then EUROSIS cannot forward you an invitation letter.

At Conference Receipt and Confirmation of Participation

Participants to the conference, can receive an at conference receipt and confirmation of participation only after actual presentation of the paper.